- The st
atus of meeting spaces on all ships is monitored in The Function Book which allows multiple users and different views on the availability of meeting spaces.
- Locations can be set up as usually available – a conference room – or usually not available – a restaurant, for example. Those locations marked “not available” can be approved for group events by authorised users.
- When a meeting space is booked, banquet order items, with pricing and supplier information, can be added to the event and included in group event letters. Once the group is on board, these items are then delivered automatically by email to the correct provider for fulfillment.
- The system can store its own group data, or access group information from a SPMS or SilverWhere database. Once a particular group is selected, all relevant information is automatically displayed.
- Information is sent via the AffairWhere Export/Import process from shore to ship and back. Both shore and ship can book events which are then synchronised between the two databases.